<< Back to Careers
Executive Assistant/Office Coordinator
Los Angeles; Remote

We’re looking for a highly organized and enterprising full-time executive assistant/office coordinator who is ready to assume a wide range of responsibilities supporting the executive leadership and remote office operations at our rapidly growing AI startup. As a white-glove internal and external liaison for our leadership team, the best candidates will be excellent communicators who can multitask effectively while maintaining exceptional attention to detail. A ‘go-to’ person for assistance across a dynamic range of activities, we’re looking for someone with incredible bandwidth who is eager to learn, energetic, able to adapt quickly to dynamic situations, and brings the roll-up-your-sleeve mentality essential to success in a fast-paced startup like Pearl. 

Responsibilities:

  • Work closely with the key executives to understand priorities and develop a strategy for aligning the calendar with personal and group goals. 
  • Plan, manage, and maintain all aspects of the key executives’ schedules, including serving as the primary point of contact for all scheduling and meeting requests.
  • Organize all aspects of business and personal, domestic, and international travel for key executives.
  • Communicate directly and on behalf of the team with external organizations and partners.
  • Plan leadership off-sites, and team-building events.
  • Take on additional responsibilities as business needs grow and be a key partner on special projects as needed.
  • Manage and attend regular briefings via email and video conference for questions and updates, taking detailed notes and managing follow-ups
  • Actively participate and collaborate with others throughout the organization to advance business goals.
  • Serve as a ‘culture carrier’ within the organization to help cultivate and evolve the company culture and employee.

Requirements:

  • 2/3+ years of experience as executive assistant or office coordinator
  • Exceptional note-taking ability
  • Polished/direct professional written/phone communication skills
  • Scheduling/calendar management experience
  • Exceptional organizational skill
  • Ability to work independently and under the pressure of deadlines
  • 100% reliable
  • Service-oriented mindset (i.e. enjoy providing white-glove service) 
  • Experience using Google Suite+ (Gmail, Calendar, Sheets, Slides, Docs, Forms)

Pluses:

  • Service-oriented mindset (i.e. enjoy providing white-glove service) 
  • Familiarity with HelloSign, Ooma & Zoom
  • Service-oriented mindset (i.e. enjoy providing white-glove service) 
  • Team player who is proactive, flexible, results-oriented, and comfortable in a rapidly changing environment.
  • You are focused and take pride in your work. 

Job Type:

  • Full-time

Perks:

  • Health/Vision/Dental
  • 401K
  • Unlimited vacation
  • Stock options
  • Fun and fast-paced work environment
  • Talented, energetic teammates

Apply